Become a Supplier

Step 1: MAUL invites Supplier to Prequalification

MAUL invites Supplier to Prequalification through issuing Request for Prequalification (RFP) Document.

a)    The RFP requires the supplier to show the following documents

  1. Past Experience,
  2. Past performance
  3. Capabilities with respect to personnel, Equipment and Construction or Manufacturing Facilities
  4. Legal Status evidenced by availability of the information and
  5. Memorandum and Articles of Association or its equivalent (copy).
  6. Certificate of Incorporation or its equivalent (copy).
  7. Power of Attorney.
  8. E-tax Registration Certificate addressed to Medical Access Uganda Limited.
  9. A Tax Clearance certificate (copy).
  10. VAT registration certificate (copy).
  11. Valid Trading License for the Year 2013 and 2014.
  12. Manufacturer’s Authorization Letter
  13. Undertaking to provide Manufacturer’s Warranty obligation.
  14. Audited Financial Statement for last three (3) recent years 2011, 2012,2013 (copy)
  15. Technical and quality requirements (Where a firm applies for an area that requires special quality/industry certification or registration requirements, relevant documents should be submitted and will be considered for evaluation purposes e.g. ISO certification, registration will be an added advantage.)
Step 2: MAUL Evaluates the Supplier’s Prequalification documents

MAUL Evaluates the Supplier’s Prequalification documents basing on the evaluation Criteria stated in RFP.

The evaluation Criteria comprises of the following;

a)   Pre-liminary Evaluation (Administrative compliance)

  1. Copy of the Memorandum and Articles of Association or its equivalent
  2. List of directors
  3. Copy of the Certificate of Incorporation or its equivalent
  4. Power of Attorney to the signatory of the prequalification document registered   by  the  registrar  of  companies
  5. Copy of VAT registration certificate
  6. Copy of a Trading License for the Year 2012 by an authorized issuing authority
  7. A Tax Clearance certificate (copy).

 

b)   Commercial compliance (completeness of Applications)

  1. Audited Financial Statement for last three (3) recent years (copy)
  2. Valid current authorization to import into Uganda Cotrimoxazole for locally registered firms (copy of certificate)
  3. Copy of your firm’s ISO certification or international equivalent in manufacturing, organizational methods, distribution etc
  4. Structure and organization
  5. Resources: personnel
  6. Resources: Providers' equipment and facilities
  7. Local presence (added advantage)
  8. Names of contact person
  9. Experience: Contracts of similar nature, last 5 recent years: values not less than (amount will be states)
  10. 5 References of organizations supplied similar requirements
  11.      

c)   Eligibility (Verification of the Legal Status of Applicant)

  1. Memorandum  & Articles of association
  2. List of directors
  3. Certificate of incorporation/registration (where applicable) or company registration number
  4. Valid VAT registration certificate (where applicable)
  5. Evidence of meeting tax obligation for the current year
  6. Valid trading license (where applicable)

 

d)   Technical compliance

  1. Provider’s registration status by WHO*
  2. Supplier listed by USAID and CDC (added advantage)*
  3. Registration with providers country Drug regulatory authority*
  4. Registration by the Uganda National Drug Authority (drug regulatory body in Uganda)* (added advantage)
Step 3: Approval of the Prequalification Evaluation Report

Approval of the Prequalification Evaluation Report and shortlisted Providers by Procurement Adjudication Committee (PAC).

Step 4: Preparation of Prequalification Agreements.

Preparation of Prequalification Agreements.

The prequalification agreement comprises of the following;

  1. Agreement
  2. Parties to the Agreement
  3. The format of request for quotations
    1. Instructions to suppliers
    2. Timelines
    3. Submission of quotation
    4. Statement of requirements
  4. General conditions of contract
  5. Special conditions of contract
Step 5: Approval of the Prequalification Agreement by PAC.

Approval of the Prequalification Agreement by PAC.

Step 6: Issue of prequalification Agreements to the shortlisted suppliers.

Issue of prequalification Agreements to the shortlisted suppliers.

Step 7: Receipt of acceptance and counter signed agreements from Supplier

Receipt of acceptance and counter signed agreements from Supplier

The list of pre-qualified firms shall be updated periodically, at least once in two years. Verification of the information provided in the submission for prequalification shall be confirmed at the time of award of contract, and award may be denied to abider that is judged to no longer have the capability or resources to successfully perform the contract.

A firm to qualify for MAUL tenders, it has go through Prequalification process.

Prequalification ensures that invitations to prequalify are extended only to those suppliers who have adequate capabilities and resources.

Prequalification is entirely upon the capability and resources of prospective bidders to perform the particular contract satisfactory, taking into account their;

  1. Experience,
  2. Past performance
  3. Capabilities with respect to personnel, Equipment and Construction or Manufacturing Facilities
  4. Legal Status evidenced by availability of the information and
  5. Memorandum and Articles of Association or its equivalent (copy).
  6. Certificate of Incorporation or its equivalent (copy).
  7. Power of Attorney.
  8. E-tax Registration Certificate addressed to Medical Access Uganda Limited.
  9. A Tax Clearance certificate (copy).
  10. VAT registration certificate (copy).
  11. Valid Trading License for the Year 2013 and 2014.
  12. Manufacturer’s Authorization Letter
  13. Undertaking to provide Manufacturer’s Warranty obligation.
  14. Audited Financial Statement for last three (3) recent years2011,2012,2013 (copy)
  15. Technical and quality requirements(Where a firm applies for an area that requires special quality/industry certification or registration requirements, relevant documents should be submitted and will be considered for evaluation purposes e.g. ISO certification, registration will be an added advantage.)

The invitation to prequalify for bidding on specific contracts or groups of similar contracts shall be advertised and notified.

The scope of the contract and a clear statement of requirements for qualification shall be sent to those who responded to the invitation. All such applicants that meet the specified criteria shall be allowed to bid. The Procurement Agency shall inform all applicants of the results of prequalification.

 When prequalification is completed. MAUL will issue Bidding documents, Request for Quotation documents and Request for Proposal Documents to qualified prospective bidders. The minimum number of bidders to be prequalified shall not be less than three at any particular time.

For pre-qualification for groups of contracts to be awarded over a period of time, a limit for the number or total value of awards to any one bidder may be made on the basis of the bidder’s resources, capacity and a record of pat performance.

The list of pre-qualified firms in such instances shall be updated periodically, at least once in two years. Verification of the information provided in the submission for prequalification shall be confirmed at the time of award of contract, and award may be denied to abider that is judged to no longer have the capability or resources to successfully perform the contract.